IA-RPT-2025-001: Context of the Organisation¶
Internal Audit Report — HSQEMS
Audit Details¶
| Field | Details |
|---|---|
| Audit Report Number | IA-RPT-2025-001 |
| Date Raised | 19/05/2025 |
| Audit Reference | IA-2025-001-CONTEXT |
| Auditor | Sean Ashton, Operations Manager |
| Reviewed By | Dragos Ciordas, Director |
Executive Summary¶
Assessed implementation of Context of Organisation and Leadership. Basic framework established with comprehensive documentation, some processes need strengthening. Good leadership commitment evident.
Introduction¶
Conducted to evaluate initial implementation of Sections 1 & 2 of IMS approximately 6 weeks after go-live on 01/04/2025. Covered all departments, focused on fundamental IMS processes.
Aims & Objectives¶
- Verify context analysis adequacy
- Assess leadership commitment
- Evaluate communication
- Review document control
- Identify improvement areas
Audit Method¶
- Document reviews of Section 1 & 2
- Interviews with Senior Leadership
- Review of management review processes
- Communication effectiveness assessment
- Document control verification
Non-conformities¶
| No. | EQMS Element/Process | Summary | CAR No. | Due Date |
|---|---|---|---|---|
| 1 | Document Control | Minor document version control inconsistency — one SOP found with previous revision number on staff workspace | CAR-2025-001 | 15/06/2025 |
Corrective Action Summary¶
CAR-2025-001: Verify all controlled documents in use reflect current revision status. Remind staff of document control procedures.
Conclusions¶
Context and Leadership show excellent foundational implementation. SWOT and PESTLE analyses comprehensive. Leadership commitment clearly evident. Overall implementation ahead of expectations for system maturity.
Recommendations¶
- Establish quarterly interested party review meetings
- Implement monthly IMS communication briefings
- Complete job description updates by end Q2 2025
- Develop role-specific IMS training modules
- Enhance feedback mechanisms from staff to leadership
Approval¶
| Role | Name | Position | Date |
|---|---|---|---|
| Prepared By | Sean Ashton | Operations Manager | 19/05/2025 |
| Reviewed By | Dragos Ciordas | Director | 19/05/2025 |
Corrective Action Close-out¶
SOPs reviewed and corrected. All controlled documents verified to reflect current revision status.
| Role | Name | Position | Date |
|---|---|---|---|
| Actioned By | Sean Ashton | Operations Manager | 19/05/2025 |
| Verified By | Dragos Ciordas | Director | 19/05/2025 |
Document Ref: DC: 43 | Revision: 1 | Issue Date: 01/04/2025 Classification: CRGI Information