ISO 45001 Cl. 8.1 • Health & Safety (Display Screen Equipment) Regulations 1992 (as amended) • HSE L26 — Display screen equipment assessment for virtual operations
Excel format for operational use — editable risk scores, additional hazards, print-ready
HFORM11 DSE self-assessment and this generic assessment. Refer to HSE guidance L26 for the approved code of practice. Supports HPOL21 (DSE Policy).| # | Activity / Process | Foreseeable Hazard | Who / What Affected | Existing Controls | C | L | R | Exposure | New Controls & Further Action | C | L | R | Exposure |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Prolonged sitting and poor posture | Musculoskeletal disorders (MSDs) from sustained sitting; lower back pain; neck and shoulder strain from poor workstation posture during extended CAD sessions | All CRGI staff working from home offices; particularly those on complex design projects requiring extended screen time | • DSE self-assessment (HFORM11) • Adjustable chair guidance • Regular break reminders • Posture awareness in induction |
3 | 4 | 12 | Moderate | • Annual DSE self-assessment mandatory • Ops Manager review of high-risk responses • Sit-stand desk recommendation for >6hr daily screen use • 5-minute break every hour enforced via software reminder option |
3 | 2 | 6 | Low |
| 2 | Eye strain and visual fatigue | Eye strain, headaches, blurred vision from extended use of high-resolution monitors running engineering software; poor ambient lighting; screen glare | All CRGI staff; higher risk for those using dual monitors with CAD/3D modelling software | • Monitor brightness/contrast guidance • 20-20-20 rule (every 20 min, look 20ft away, 20 sec) • Eye test entitlement communicated • Anti-glare screen guidance |
2 | 4 | 8 | Moderate | • Funded eye test every 2 years (or on request) • Contribution to corrective eyewear if prescribed for DSE • Blue light filter recommendation for evening work • Minimum monitor size guidance (24” for CAD work) |
2 | 2 | 4 | Low |
| 3 | Repetitive strain injury (RSI) | RSI and upper limb disorders from repetitive mouse/keyboard use; intensive CAD drafting and point cloud processing causing wrist and forearm strain | Staff performing intensive CAD work, 3D scan processing or extended data entry tasks | • Ergonomic keyboard/mouse guidance • Stretch exercises in DSE guidance • Variety of tasks to break repetition • Report symptoms early |
3 | 3 | 9 | Moderate | • Ergonomic peripheral recommendations list (vertical mouse, split keyboard) • Task rotation built into project planning for intensive CAD phases • Workstation review triggered if symptoms reported |
3 | 1 | 3 | Very Low |
| 4 | Inadequate home workstation setup | Unsuitable furniture, insufficient desk space, monitor at wrong height; working from kitchen tables, sofas or temporary setups | All staff working from home; new starters and those who have recently moved home | • DSE self-assessment at induction • Workstation setup guide issued • CRGI provides monitor riser/laptop stand if needed |
3 | 3 | 9 | Moderate | • Photographic evidence of workstation included in DSE self-assessment • Equipment loan scheme for monitor, keyboard and mouse • Annual re-assessment trigger • Ops Manager home visit offer for persistent issues |
3 | 1 | 3 | Very Low |
| 5 | Poor lighting conditions | Inadequate or excessive lighting causing eye strain, headaches; screen glare from windows; working in dimly lit spaces | Staff working from home in rooms with poor natural light or excessive glare | • Lighting guidance in DSE pack • Position screen perpendicular to windows • Task lighting recommendation |
2 | 3 | 6 | Low | • Lighting assessment included in DSE self-assessment photos • Desk lamp recommendation (5000K daylight, adjustable arm) • Blackout blind recommendation for south-facing rooms |
2 | 1 | 2 | Very Low |
| 6 | Thermal comfort and ventilation | Working in rooms that are too hot, too cold or poorly ventilated; discomfort affecting concentration and productivity on engineering calculations | Staff working from home; seasonal variation; attic or conservatory conversions as offices | • Guidance on acceptable temperature range (19–24°C) • Ventilation advice • Option to work from alternative location |
2 | 3 | 6 | Low | • Temperature and ventilation included in DSE self-assessment • Desktop fan or portable heater as temporary measures • Wellbeing check-ins during extreme weather |
2 | 1 | 2 | Very Low |
| 7 | Work-related stress from sustained screen-based design work | Stress, anxiety and burnout from tight project deadlines combined with intensive CAD work; cognitive fatigue from complex engineering calculations; work-life boundary erosion when working from home | All CRGI staff; particularly those on concurrent projects or with client-imposed deadlines | • Project planning with realistic timescales • Weekly 1:1 with Ops Manager • Open door policy • HSE Stress Management Standards awareness |
3 | 3 | 9 | Moderate | • Workload review at weekly project meeting • Mandatory minimum 11-hour rest between working days • Right to disconnect outside core hours (08:00–18:00) unless emergency • Stress risk assessment trigger if symptoms reported • Cross-reference RA005 (isolation) and HPOL11 (Fatigue Management) |
3 | 1 | 3 | Very Low |
| Likelihood ↓ / Consequence → | 1 Negligible | 2 Minor | 3 Moderate | 4 Major | 5 Catastrophic |
|---|---|---|---|---|---|
| 5 Almost Certain | 5 | 10 | 15 | 20 | 25 |
| 4 Likely | 4 | 8 | 12 | 16 | 20 |
| 3 Possible | 3 | 6 | 9 | 12 | 15 |
| 2 Unlikely | 2 | 4 | 6 | 8 | 10 |
| 1 Rare | 1 | 2 | 3 | 4 | 5 |
HPROC01 (Risk Assessment Procedure): any hazard scoring High (13–16) or Very High (17–25) after existing controls must be escalated to the CEO for formal risk acceptance before work proceeds. All residual risks are recorded in HREG01 (Risk & Opportunity Register). OH&S hazards feed into HREG03 (Hazard Register) and environmental aspects into HREG02 (Environmental Aspects Register).
| First Name | Surname | Signature | Date |
|---|---|---|---|
| Dragos | Ciordas | Dragos Ciordas | 23/02/2026 |
| Sean | Ashton | Sean Ashton | 23/02/2026 |
| Jake | Davies | Jake Davies | 24/02/2026 |
| John | Noble | John Noble | 24/02/2026 |
| Phoebe | Sudiro | Phoebe Sudiro | 25/02/2026 |
| Adrian | Dobre | Adrian Dobre | 25/02/2026 |
| Catalin | Aron | Catalin Aron | 26/02/2026 |
| Matilda | Bateman | Matilda Bateman | 26/02/2026 |
| Mihai | Dolha | Mihai Dolha | 27/02/2026 |
| Mihai | Iordache | Mihai Iordache | 27/02/2026 |
| Omer | Elnasaney | Omer Elnasaney | 27/02/2026 |