ReferenceHPROC10

Version2.0

Issue Date17/02/2026

Approved BySean Ashton

Next Review17/02/2027

ClassificationCRGI Information

Version History

Version	Date	Author	Changes
1.0	01/04/2025	Sean Ashton	Initial issue (S.O.P 4.6 / 4.7)
2.0	17/02/2026	Sean Ashton	Consolidated to flowchart procedure format — staff model, manuals as core reference

Document Control Procedure Flowchart

ISO 9001 Cl. 7.5 • ISO 14001 Cl. 7.5 • ISO 45001 Cl. 7.5 — Documented information control

Procedure Overview

This procedure defines how CRGI Solutions creates, reviews, approves, distributes, and archives documented information. All IMS documents are maintained via MkDocs (version-controlled) and deployed to hsqems.crgi.uk. The Operations Manager is the Document Controller, ensuring all documents follow the standard numbering convention and review cycle.

Document Control Process Flow

Operations Manager

Sean Ashton

Create/Revise

Identify need for new or revised document

Draft document using standard template & numbering

Naming convention:
• HPOL## — Policies
• HPROC## — Procedures
• HFORM## — Forms
• HREG## — Registers

Internal review for accuracy & completeness

Operations Manager

Sean Ashton

Approve

Document type?

Policy

Submit to CEO for approval

Procedure

Ops Manager approves

Update version history & metadata

Publish to MkDocs site

hsqems.crgi.uk

Operations Manager

Sean Ashton

Distribute & Archive

Notify affected staff of changes

Ensure previous version archived (not destroyed)

Set next review date

External distribution needed?

Yes

Issue controlled copy with classification

Internal distribution via MkDocs

Process / Activity

Decision Point

Document / Record

Completion / Conformance

Escalation / Issue

Document Review Cycle

Document Type	Review Frequency	Approval Authority	Distribution
Policies (HPOL##)	Annual	CEO	MkDocs + staff member notification
Procedures (HPROC##)	Annual or on change	Operations Manager	MkDocs
Forms (HFORM##)	Biennial or on change	Operations Manager	MkDocs
Registers (HREG##)	Continuous (live documents)	Operations Manager	MkDocs / SharePoint

Version History

Document Control Procedure Flowchart

Document Control Process Flow

Document Review Cycle

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