ISO 45001 Cl. 8.1.2 • Personal Protective Equipment at Work Regulations 1992 (as amended 2022) • Insurance Condition L97 — Selection, use and management of PPE for CRGI staff
Excel format for operational use — editable risk scores, additional hazards, print-ready
HPOL15 (PPE Policy), HPOL04 (Health & Safety Policy), RA001 (Client Site Visit) and HPROC20 (RAMS Production).| # | Activity / Process | Foreseeable Hazard | Who / What Affected | Existing Controls | C | L | R | Exposure | New Controls & Further Action | C | L | R | Exposure |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Head protection on client sites | Head injuries from falling objects, striking fixed overhead structures (pipework, steelwork, cable trays), or contact with moving plant; inadequate or damaged safety helmet — per PPER 1992 Reg. 4 | All CRGI staff attending construction, industrial or process plant sites | • Safety helmets (EN 397) issued to all site-attending staff • Helmet condition checked before each site visit • Helmets replaced at manufacturer’s recommended intervals or after any impact |
4 | 3 | 12 | Moderate | • Helmets specified to EN 397 with chin strap for work at height • Side-impact protection (EN 14052) for heavy industrial environments • Helmet inspection logged in PPE Training Record • Staff briefed on mandatory wear zones • Spare helmets maintained in vehicle kit bag |
4 | 1 | 4 | Low |
| 2 | Eye protection during site activities | Eye injuries from flying particles, dust, chemical splashes, UV/IR radiation from welding, laser hazards during 3D scanning operations; inadequate or fogged safety glasses | CRGI staff conducting surveys, scanning or inspections near grinding, cutting, welding or chemical processes | • Safety glasses (EN 166 grade F minimum) issued as standard • Safety goggles available for chemical/dust environments • Client site induction identifies eye hazard zones |
3 | 3 | 9 | Moderate | • Task-specific eye protection selection: EN 166 grade B for medium-energy impacts, EN 170 for UV, EN 175 for welding observation • Anti-fog coated lenses specified for hot/humid environments • Prescription safety glasses funded by CRGI where required • Cleaning kit carried in PPE bag • Eye protection mandatory in all workshop and process areas |
3 | 1 | 3 | Very Low |
| 3 | Hearing protection in high-noise environments | Noise-induced hearing loss (NIHL) from exposure to client plant operations, generators, pneumatic tools, or industrial processes exceeding 80 dB(A); incorrect attenuation selection — per Control of Noise at Work Regulations 2005 | CRGI staff conducting surveys or scanning in operational process plants, manufacturing facilities or near heavy plant | • Hearing protection (EN 352) provided • Noise hazard zones identified during pre-visit assessment • Dual protection (plugs + muffs) available for >100 dB(A) environments |
3 | 3 | 9 | Moderate | • SNR-rated hearing protection selected to achieve ≤80 dB(A) at ear • Disposable foam plugs (SNR 35 dB) as minimum standard • Ear defenders (EN 352-1) for extended exposure • Annual audiometric screening offered to staff with frequent site exposure • Noise assessment requested from client before visit where exposure >85 dB(A) LEP,d |
3 | 1 | 3 | Very Low |
| 4 | Respiratory protection from airborne hazards | Inhalation of dust, fumes, fibres (including asbestos), chemical vapours or biological agents on client sites; inadequate face-fit or wrong filter selection — per COSHH Regulations 2002 Reg. 7 | CRGI staff attending sites with airborne contaminants: demolition, refurbishment, process plants, confined spaces | • FFP2 disposable masks (EN 149) carried as standard • Half-face respirators with appropriate filters available • Staff instructed to leave areas of unexpected dust/fume and report |
4 | 3 | 12 | Moderate | • Qualitative face-fit test (to HSE INDG479) completed and recorded before first site attendance • Filter selection matched to client COSHH assessment • RPE minimum FFP3 for asbestos-related environments per CAR 2012 Reg. 11 • Respiratory protective equipment inspected before each use • Clean-shaven policy communicated for tight-fitting RPE • Re-fit test after significant weight change or dental work |
4 | 1 | 4 | Low |
| 5 | Hand protection for manual tasks | Cuts, abrasions, punctures, chemical burns, dermatitis from handling equipment, materials or substances on client sites; inappropriate glove type for hazard | CRGI staff handling scanning equipment, entering plant areas, or conducting inspections involving sharp edges, chemicals or rough surfaces | • General-purpose work gloves (EN 388) provided • Disposable nitrile gloves available for chemical contact • Staff briefed on glove selection by task type |
2 | 3 | 6 | Low | • Glove selection matrix maintained: EN 388 for mechanical, EN 374 for chemical, EN 407 for thermal • Cut-resistant Level C minimum for handling steel/metalwork • Chemical-specific gloves matched to client SDS data • Disposable nitrile gloves for general hygiene • Hand care guidance and barrier cream provided • Glove condition checked at start of each task |
2 | 1 | 2 | Very Low |
| 6 | Foot protection on operational sites | Foot injuries from falling objects, compression, puncture by sharp objects (nails, fixings), slips on contaminated surfaces; inadequate safety footwear specification | All CRGI staff attending construction, industrial or process plant sites | • Safety footwear S3 (EN ISO 20345) with steel/composite toe cap, puncture-resistant midsole and ankle support issued as standard • Footwear condition checked before each visit |
3 | 3 | 9 | Moderate | • S3 rating minimum: toe protection (200J), puncture resistance, anti-static, energy absorption, water resistant • S5 wellington boots available for wet/chemical environments • Metatarsal protection (EN ISO 20345:2022 Annex A) for heavy engineering sites • Annual replacement or sooner if damaged • Staff member responsible for maintaining footwear in serviceable condition • Anti-slip overshoes for clean-room environments |
3 | 1 | 3 | Very Low |
| 7 | High-visibility clothing in traffic and plant areas | Being struck by vehicles, mobile plant or moving equipment due to poor visibility; inadequate hi-vis class for risk environment — per Workplace (Health, Safety and Welfare) Regulations 1992 Reg. 17 | All CRGI staff in areas with vehicle or plant movement: construction sites, warehouses, roadside, rail environments | • Hi-vis vest/jacket Class 2 minimum (EN ISO 20471) issued to all site-attending staff • Client site traffic management plan reviewed before entry |
5 | 3 | 15 | High | • Class 3 hi-vis for highways, rail and night work • Hi-vis garments to EN ISO 20471:2013+A1:2016 with retroreflective strips • Hi-vis condition inspected (no fading, tears or contamination) • Orange hi-vis for rail environments where required by Network Rail • Garments replaced when retroreflective material or fluorescent colour is degraded • Hi-vis mandatory in all vehicle movement areas regardless of client requirements |
5 | 1 | 5 | Low |
| 8 | PPE management, training and compliance | Failure to provide adequate PPE training; PPE not maintained, inspected or replaced; incomplete PPE records resulting in insurance non-compliance; breach of Insurance Condition L97 | All CRGI staff; CRGI management (compliance liability); insurer (Chaucer Syndicate 1084) | • PPE Awareness & Training Record completed per HPOL15 • PPE issued and recorded at onboarding • Insurance Condition L97 requirements communicated to all staff |
3 | 3 | 9 | Moderate | • Annual PPE awareness refresher training • PPE Training Record maintained per staff member with sign-off (linked to Insurance Condition L97, Chaucer Syndicate 1084, Yutree Ref: 865549456) • PPE inspection schedule: helmets and harnesses 6-monthly, all other PPE before each use • Non-compliance reported as near-miss via HPROC13 (Incident Reporting) • PPE inventory and replacement tracked in HREG11 • Ops Manager audits PPE records quarterly per HPROC14 (Internal Audit) • PPE budget allocated per staff member annually |
3 | 1 | 3 | Very Low |
| Likelihood ↓ / Consequence → | 1 Negligible | 2 Minor | 3 Moderate | 4 Major | 5 Catastrophic |
|---|---|---|---|---|---|
| 5 Almost Certain | 5 | 10 | 15 | 20 | 25 |
| 4 Likely | 4 | 8 | 12 | 16 | 20 |
| 3 Possible | 3 | 6 | 9 | 12 | 15 |
| 2 Unlikely | 2 | 4 | 6 | 8 | 10 |
| 1 Rare | 1 | 2 | 3 | 4 | 5 |
HPROC01 (Risk Assessment Procedure): any hazard scoring High (13–16) or Very High (17–25) after existing controls must be escalated to the CEO for formal risk acceptance before work proceeds. All residual risks are recorded in HREG01 (Risk & Opportunity Register). OH&S hazards feed into HREG03 (Hazard Register) and environmental aspects into HREG02 (Environmental Aspects Register).
| First Name | Surname | Signature | Date |
|---|---|---|---|
| Dragos | Ciordas | Dragos Ciordas | 23/02/2026 |
| Sean | Ashton | Sean Ashton | 23/02/2026 |
| Jake | Davies | Jake Davies | 24/02/2026 |
| John | Noble | John Noble | 24/02/2026 |